Bringing new employees into the fold takes hours of red tape, filling out countless forms and sorting through tedious documentation. While HR departments repeat the same process for each employee, traditional methods still require several days or weeks to complete the onboarding process. However, the repetitive nature of new employee onboarding processes is what makes them a perfect fit for a document management solution.
A Look at the Benefits
Whether you’re looking for greater efficiency in back-office HR processes or a more productive first week for new staff members, Square 9 document management software delivers the solution.
Eliminate first-week delays — Digitizing and automating new employee HR procedures saves businesses time and money. The typical scenario where new employees spend the first few days of a new job filling out forms are rarely productive. Document management allows new hires to begin getting familiar with their new roles much more quickly.
Streamline HR operations — The paperwork involved in hiring new employees involves hours of data entry, copying, filing, and routing documents to the correct department and government agency. Health insurance enrollments, W-4s, departmental policy disclosures, 401k investment selections and more all take up valuable time. Square 9 document management software allows HR departments to digitize documents and automate the entire onboarding process. Documents like resumes or applications that arrive in hardcopy formats can be scanned and converted to digital formats.
Improve employee services — Once established, your newly-automated HR department can serve employees much more efficiently. Instead of taking hours or days to locate requested information, your HR staff can access a keyword process to process employee document requests in just a few seconds.
Most business leaders would love to streamline their onboarding procedures for their new employees. If you’re one of them, contact us at 1 Touch Office Technology to learn more about Square 9 document management software today!